At a glance
This report includes Centers for Disease Control and Prevention (CDC)-hosted scientific meetings held in fiscal year (FY) 2024 where net expenses associated with the scientific meeting exceeded $30,000. The description includes dates of the events, how they advanced the mission of the agency, and number of attendees.
About the report
CDC works 24/7 to protect America from health, safety, and security threats, both foreign and in the U.S. Whether diseases start at home or abroad, are chronic or acute, curable, or preventable, human error or deliberate attack, CDC fights disease and supports communities and citizens to do the same.
CDC increases the health security of our nation. As the nation's health protection agency, CDC saves lives and protects people from health threats. To accomplish our mission, CDC conducts critical science and provides health information that protects our nation against expensive and dangerous health threats and responds when these arise. Effective outreach to our partners, grantees, and the public is central to our mission. Our success is also contingent on our ability to collaborate with tens of thousands of healthcare and human services providers, scientific researchers, clinicians, advocates, and other key non-government partners across the country and internationally. Our support and attendance at conferences and other related meetings is critical for our researchers to leverage and advance the biomedical, scientific, and public health mission of CDC.
This report is submitted as required by the 21st Century Cures Act, which requires federal agencies to report publicly on all scientific meetingsA where expenses exceed $30,000. This report includes all CDC-hosted scientific meetings held in FY 2024 where the expenses associated with the scientific meeting exceeded $30,000.
Description of the report
In compliance with the 21st Century Cures Act, this report includes:
- Information about CDC scientific meeting expenses for FY 2024, as well as general information about scientific meeting activities throughout the year.
- A description of all CDC-hosted scientific meetings for FY 2024 where expenses associated with the scientific meeting exceeded $30,000, including:
- The date of the scientific meeting
- The location of the scientific meeting
- A brief explanation of how the scientific meeting advanced the mission of the agency
- A description of exceptional circumstances for scientific meeting where expenses exceeded $150,000
- The total scientific meeting expenses incurred by the agency for the scientific meeting and
- The total number of individuals whose travel expenses or other scientific meeting expenses were paid by the agency
- The date of the scientific meeting
Fiscal Year 2024 Summary
CDC continues to take positive steps in support of the agency's initiatives to gain efficiencies in the use of appropriated funds for conferences and meetings (as prescribed in HHS Policy on Promoting Efficient Spending. At the forefront of these efforts is CDC's work to implement improvements to conference management practices through the release of updated training materials and resources.
The following summarizes information about CDC-hosted scientific meetings in FY 2024 that exceeded $30,000B.
Learn more in the Fiscal Year (FY) 2024 Report on CDC-Hosted Scientific Meetings.
Fiscal Year 2024 Scientific Meetings
OPDIV
CDC
Total Number of Scientific Meetings
3
Total Cost
$4,068,773
Total Number of Attendees
6,140
Total Number of Federal Attendees (travel paid by CDC)
2,126
Total Number of Non-Federal Attendees (travel paid by CDC)
18
National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP)
2024 Awardee Meeting
Dates: March 4-7, 2024
Venue, City, State, or Country: Atlanta Marriott Perimeter Center –Atlanta, Georgia
How the Meeting Advanced the Mission of the Agency: The meeting will advance the mission of the agency by bringing together commercial tobacco control professionals from states, Washington, D.C., Puerto Rico and Guam to clarify expectations and requirements for the fifth year of the cooperative agreement, showcase program progress and innovation, and develop meaningful connections in support of successful implementation.
This meeting will reflect the value of real-world examples of policy, systems, and environmental (PSE) change strategies and activities to address the four CDC--National Tobacco Control Program (NTCP) goals:
- Prevent initiation of commercial tobacco use among youth and young adults;
- Eliminate exposure to secondhand smoke (SHS);
- Promote quitting among adults and youth; and
- Advance health equity by identifying and eliminating commercial tobacco product-related inequities and disparities.
Description of Exceptional Circumstances: Office of Smoking and Health, Program Services Branch has learned and will have internal reminders that Atlanta-based Awardee meetings must include a CAMS request. In addition, we have learned that CAMS requests for Awardee meetings, within the 50-mile radius of Atlanta, must also include travel costs for Office of Smoking and Health Staff (FTEs & non-FTEs) who must travel into Atlanta, and miscellaneous costs for Atlanta-based staff who will attend the meeting to carry out meeting associated responsibilities. We will not have these oversights again. The estimate of the venue with AV is $162,000. There will be 300 grantee attendees and there were no available CDC facilities that were available to hold the meeting with all the specifics. The estimates have been included in the supporting documents.
Total Estimated Cost: $179,725
Total Attendees: 355
Total Feds on Travel: 14
Total Non-Feds on Travel: 5
National Center for Immunization and Respiratory Diseases (NCIRD)
National Immunization Conference (NIC)
Dates: August 12-14, 2024
Venue, City, State, or Country: Atlanta Marriott Marquis – Atlanta, GA
How the Meeting Advanced the Mission of the Agency: National Immunization Conference (NIC) will bring together approximately 1600 participants from federal, state, and local government agencies, other partners in public health, professional groups, community-based organizations, industry, academia, volunteer associations, and international organizations. The goal of the conference is to provide information that will help participants: 1) provide comprehensive immunization coverage for all age groups; 2) evaluate progress toward immunization goals; and 3) explore innovative strategies for developing programs, policies, and research to promote appropriate immunization for all ages today for a healthier tomorrow. CDC expects to co-sponsor a subsequent conference with Task Force for Global Health (TFGH) in 2026. This educational activity is one of many facets of National Center for Immunization and Respiratory Disease on-going efforts to educate and support providers as they try to keep up with current best practices related to immunization. The National Immunization Conference (NIC) mission is to offer information that will help participants provide comprehensive immunization services for all age groups.
Description of Exceptional Circumstances: Immunization is one of the great success stories in public health, listed as one of the century's greatest public health achievements. The National Immunization Conference (NIC) mission is to officer information that will help participants provide comprehensive immunization services for all age groups. The conference also offers participants an opportunity to learn innovative strategies for developing programs and policies and advancing science to promote immunization among all ages today for a healthy tomorrow. The NIC is a bi-annual event held in Atlanta to reduce overall conference costs to federal employees and agencies. Expenditures related to this event and the most cost-effective way of disseminating immunization related policies, strategies, and planning issues related to vaccine preventable diseases.
Total Estimated Cost: $846,874
Total Attendees: 1,500
Total Feds on Travel: 456
Total Non-Feds on Travel: 0
Public Health Infrastructure Center (PHIC)
2024 Annual Epidemic Intelligence Service (EIS) Conference
Dates: April 23-26, 2024
Venue, City, State, or Country: Atlanta Marriott Marquis –Atlanta, Georgia
How the Meeting Advanced the Mission of the Agency: The Epidemic Intelligence Service (EIS) Conference ties directly to the mission of CDC as an agency and more specifically, to the Division of Workforce Development (DWD) and the Epidemiology and Laboratory Workforce Branch (ELWB). It is regarded as a priority event by the CDC Office of the Director. Over the years since its inception, its function has grown to:
- Provide opportunities for scientific exchange regarding the most current epidemiologic topics;
- Highlight the breadth of epidemiologic activities at CDC; and
- Provide a setting for strengthening the EIS professional network among new, current, and former EIS officers.
The apex event demonstrates the previous years' work for current officers and EIS program staff, and EIS officer attendance is a requirement of the two-year EIS training program. It also serves as a vital continuing education opportunity for the nation's public health professional, health scientists, and epidemiologists. This annual event is an important forum for improving health security and fostering collaboration between public health and health care. During the 69th Annual EIS Conference, the incoming class will have an opportunity to network with over 100 current EIS officers and EIS alumni and research the over 100 EIS positions descriptions that can be a potential training assignment for the following two-years. It is also vital that CDC CIOs as well as state and local health departments have this time to recruit incoming EIS officers to positions within their centers. This is also an opportunity to begin in-processing and security clearances, to give the new officers an overview of the personnel system (Commission Corps vs. Civil Service) and to meet the EIS Program Staff.
Description of Exceptional Circumstances: The EIS Conference typically has approximately 4100 participants. The need for contract cost, travel cost, amount of meeting space and parking needed for the success of the conference exceeds GCC's space as well as the budget of $150,000. In addition, we require 2 ballrooms for concurrent sessions that can hold over 500 attendees in each, which also requires 2 stages, A/V crews, live streams, videographers, and photographers. Several meeting rooms are also needed to accommodate the recruiting positions and events for the incoming class that is simultaneously taking place during the conference. This puts a large demand on a venue's overall meeting space, but we don't purchase food and beverage, nor do we meet the sleeping room to meeting space ratio sufficient enough to grant us competitive pricing. The conference is now also hybrid, offering a virtual platform option where partners and other agencies can participate, fulfilling the agency's mission of DEIA.
Total Estimated Cost: $3,042,174
Total Attendees: 4,285
Total Feds on Travel: 1,656
Total Non-Feds on Travel: 13
- HHS defines a scientific meeting as "a meeting that is attended by scientific or medical personnel, or other professionals, of the Department of Health and Human Services, to advance the knowledge of science through the presentation and discussions of the results of scientific research and potential directions for further scientific research."
- Total estimated costs are based on readily identifiable and known costs for contractor support, venue, and audio-visual related expenses, as well as registration fees, travel, and other miscellaneous costs.