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      Vital Statistics Reporting Guidance
        Vital Statistics Reporting Guidance
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            Births and deaths are an important source of statistical data for identifying public health problems, monitoring progress in public health, informing the allocation of research and prevention funds, and conducting scientific research. For these reasons, complete, accurate, and standardized reporting of vital events is critical. The purpose of this reporting guidance is to provide resources to persons reporting these events with instructions on how to complete the forms (e.g., certificates), including examples of completed forms, and highlights of common pitfalls, and discussions on issues that may arise, with the ultimate goal of improving the quality of the information provided on births, deaths, and fetal deaths.
            This guidance may include:
              * Topic-specific Reporting Guidance – Guidance reports are designed to address the mechanics of reporting on a particular issue related to births, deaths, or fetal deaths. The reports may include background information about the importance of accurate reporting, general epidemiology about the issue, basics of reporting the event, and a series of scenarios with appropriate examples.
              * Case Reports – Case reports provide vignettes, including sources to consider when reporting the vital event (e.g., medical records, autopsy, toxicology), reporting example(s), and potential follow up (e.g., notification of health department).
              * Miscellaneous Reports – Reports that focus on other issues impacting the reporting of vital events. Examples might include information on what an on-call physician should do when asked to fill out a death certificate on another physician’s patient, guidance on when to contact the medical examiner or coroner with a potential medicolegal case, recommendations on items cut from national birth and fetal death reporting, and differentiating between live birth and fetal death. Other possible topics include information on electronic death certification, cause-of-death statements, and ICD-10 codes.
              Vital Event:
              All EventsBirthDeathFetal Death
              Report Type:
              All Report TypesTopic-specificCase reportMiscellaneous
              Keywords:
              All KeywordsCoronavirus (COVID-19)Natural DisastersTerrorismDrug Overdose
                    Search Terms:
            Vital Statistics Reporting Guidance Reports
              Release Date  Vital Event                Title                                                                                                                                     Keywords                                                                          
              07/12/2024    Birth, Death, Fetal Death  Decision Tree – Guidelines for Reporting Live Births, Infant deaths, Fetal Deaths, and Induced Terminations of Pregnancy [PDF – 170 KB]   Natality, Mortality                                                               
              02/27/2023    Death, Topic-specific      Guidance for Certifying Deaths Due to Coronavirus Disease 2019 (COVID–19) [PDF – 292 KB]                                                  Mortality, coronavirus, COVID-19, PASC                                            
              03/21/2022    Death, Topic-specific      A Reference Guide for Certification of Deaths Associated With Pregnancy on Death Certificates [PDF – 3,708 KB]                            Maternal Mortality, Cause of Death, Data Quality, National Vital Statistics System
              05/3/2019     Death, Topic-specific      A Reference Guide for Completing the Death Certificate for Drug Toxicity Deaths [PDF – 1 MB]                                              Mortality, drug overdose                                                          
                  07/12/2024    Birth, Death, Fetal Death  Decision Tree – Guidelines for Reporting Live Births, Infant deaths, Fetal Deaths, and Induced Terminations of Pregnancy [PDF – 170 KB]   Natality, Mortality                                                               
              10/23/2017    Death, Topic-specific      A Reference Guide for Certification of Deaths in the Event of a Natural, Human-induced, or Chemical/Radiological Disaster [PDF – 945 KB]  Mortality, natural disasters, terrorism                                           
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        Last Reviewed: September 11, 2023
          Source: National Center for Health Statistics
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        * Coronavirus Disease (COVID-19) Death Data and Resources plus icon
            + Coding and Reporting Guidance
            + Daily Updates of Totals by Week and State
            + Weekly Updates by Select Demographic and Geographic Characteristics
            + Excess Deaths Associated with COVID-19
            + Technical Notes
        * About NVSS
        * What’s New
        * Newsletters
        * Webinar
        * Revisions of the U.S. Standard Certificates and Reports plus icon
            + Deletion of Data Items from the Birth and Fetal Death National Files
            + Letters from the Division of Vital Statistics (DVS) to States
        * Training and Instructional Materials plus icon
            + Training
            + Vital Statistics Reporting Guidance
            + Handbooks and Guides
            + Instruction Manuals
            + Writing Cause-of-Death Statements
        * Impact of Medical Examiners and Coroners in Public Health plus icon
            + Medical Examiners and Coroners Organizations
        * Birth Data plus icon
            + Datasets and Related Documentation
            + Results and Publications plus icon
                o Cohort Fertility Tables
                o Update to 2005 Vermont Birth Data
            + Reproductive Health Links
        * Mortality Data plus icon
            + Datasets and Related Documentation plus icon
                o Public Use Data Files
                o Public Use Data File Documentation
                o MedCoder
            + Results and Publications plus icon
                o Mortality Tables
                o Historical Data, 1900-1998
            + Leading Causes of Death
            + Life Expectancy
            + Drug Overdose Deaths
            + Related Sites plus icon
                o ICE on Automating Mortality Statistics
                o State Medical Examiners and Coroners Organizations
        * Linked Birth and Infant Death Data
        * Fetal Death Data
        * Drug Overdose Mortality
        * Vital Statistics Rapid Release plus icon
            + Surveillance Activities plus icon
                o COVID-19 Surveillance
                o Provisional Drug Overdose Death Counts
                o Drug Overdose Surveillance
                o Maternal Mortality Surveillance
                o FluView Interactive
            + CDC WONDER
            + Quarterly Provisional Estimates plus icon
                o Mortality plus icon
                    - Mortality Dashboard
                    - Technical Notes
                o Natality plus icon
                    - Natality Dashboard
                    - Technical Notes
                o Infant Mortality plus icon
                    - Infant Mortality Dashboard
                    - Technical Notes
            + Reports
            + State and National Provisional Control Counts
        * Restricted-use Vital Statistics Data plus icon
            + Data Release Policy for Vital Statistics
        * Modernizing the National Vital Statistics System plus icon
            + Vital Statistics Modernization Community of Practice
            + Why Modernization Matters
            + Goals and Accomplishments
            + Our Projects
            + Technical Resources plus icon
                o NVSS Modernization Tool Kit
            + Where We Began
            + Related People and Activities
            + Stories from the Modernization Community
            + Modernization Presentations
        * e-Vital Standards Initiative plus icon
            + How to Access e-Vital Standards
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